Oral Presentation Guidelines

We are delighted to have you as a participant in ICoLIS 2021. Here is a summary of what you need to know and do to present at the conference. :

• Congress Language: English
• Event Time Zone: Asian/Malaysia (UTC+08:00)
• Presentation slides must be supplied in PowerPoint (PC/Mac) format.
• Prepare a pre-recorded presentation as a backup.
• Conference sessions will be using Zoom as the video conferencing platform.

Presentation Timing

Presenters are required to enter their respective zoom rooms a minimum of ten minutes prior to the start of the session to allow the conference secretariat to test the system and meet the chair of the session. The chair will remind the presenter of their presentation timings before the start of the session.

Presentations should be 15 minutes maximum

We strongly advise you to stick to the structure of your paper by including the introduction, methodology, results, conclusions, and references, adhering to the outline of the PowerPoint template. Afterward, 5 minutes will be allocated for discussion and Q&A session with the room chair, participants an attendees. Think in terms of the following slides :

• • A title slide – Name, Title, and what the paper is about
  • One slide with the hypothesis you want to investigate
  • 2 or 3 slides covering your current research plan
  • You should not require any more than an absolute maximum of 10 slides – this would mean talking on each slide for only two minutes.
  • It is generally distracting to the audience to have too many slides in a short presentation
  • Do not put too much text on a slide – you want the audience to listen to you and not to be reading your slides!
  • Feel free to use your own slide design template.

Preparing for the conference sessions

You will need a computer with audio output and input. We recommend using a personal computer with a headset with a built-in microphone and the Zoom client installed (here's the link to download). If using a laptop, it likely comes with a built-in microphone. We recommend double-checking before the conference for audio features and software. For presenting, you will need to share your screen in order to share your slides. If only attending, you can log in to the conference with your mobile phone using the Zoom app (available for Android and Apple's iPhone and iPad).

Please make sure to sort out all the necessary logistics before presenting. That includes asking your colleagues, family members, and even pets to remain silent and not to disturb you for just 15 minutes. Do plan for this in advance. Remind them well ahead to safeguard the harmony in your workplace and/or home. In addition, when viewing your session's presentations, remember to keep your computer's microphone muted to prevent background noise from interfering.

When will I receive the Zoom link?

All registered participants will receive their login details to access the conference via email one week before the conference. We will indicate on the conference website once the email will have been sent out (also check your SPAM mailbox).

Instruction for pre-recorded video (as a backup)

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may include a floating video or photo frame of the speaker's face for increased engagement. (This should be thumbnail-sized and overlayed on the slide images). Many presentations software (such as PowerPoint) allows recording audio and video directly in the application and can export appropriate video files.

Video specifications:

• File Format: MPEG-4 (.mp4) (use standard H.264 video and AAC audio codecs)
• Video Size: HD (or use other “720p” settings)
• Audio Quality: make sure the audio is clear and intelligible.

Instruction for submitting the video

• • Your video title should be in the following format: Paper-ID_Presenter's-last-name.mp4, for presenter videos example: IM001_Ahmad.mp4. 
  • Upload your video to any cloud storage, e.g., Google Drive, OneDrive, Dropbox, etc.
  • Send the video link to the ICoLIS2021 committee (samsulfarid@um.edu.my) by August 14, 2021.

 I co-authored the article with other colleagues. Can we all present?

Yes. As long as your colleagues are registered for ICoLIS 2021 and the presentation time is observed (15 minutes maximum). We recommend having no more than two presenters per paper.

 Should you have any questions, please feel free to contact us at icolis@um.edu.my.